To assist Area Purchasing Manager in sourcing, reviewing, and recommendation of hotel suppliers
To prepare and process incoming PR (make priority on every urgent request) as requested by Department concern including store item.
Prepare PO once the PR is approved and follow up on PO approval prior sent to supplier document and maintain file all approved PO
To purchase food and beverage items and other goods according to standard Product Purchase Specification set by Department concern, following correct control procedures.
To review with the storekeeper for par stock level of all inventory items, maintaining item in store always available at all the time following maximum – minimum par stock level set up based on business trend.
To ensure, maintain and control all goods ordered are come in time, coordinate with supplier for delivery time ( FB item, General item and Engineering item ) as per hotel schedule.
To prepare weekly follow up list ( O/S PR, O/S PO ) and submitted to all Department concern every Thursday.
To assist Area Purchasing Manager to coordinate with other purchasing associate, Account, other department on all PO issued and need to be collected on all local, Batam and Singapore for collection on weekly basis
To schedule and report on weekly basis where to collect the goods.
To prepare cash advance request one day prior collection schedule.
To ensure, maintain and control that goods collected are the same as the requirement or specification and Purchase Order (PO)
Maintain and up date file for active and future supplier.
Maintain library by compiling all catalogs, brochures, buying guide received.
To coordinate the function of every section in the purchasing and store in order to to keep he work flow are efficient and get maximum result.
Handle purchasing Petty Cash, prepare summary on weekly basis and reported for reimbursement to account.
Represent as training coordinator for purchasing and store when Purchasing Manager and Assistant Purchasing Manager is not available.
Handle all incoming order for FFE and SOE.
Prepare and submit status of FFE and SOE to account and department concern by first week on monthly basis
To become familiar with all aspects of the Purchasing and the use of the computer
To work in any section of the Purchasing as necessary
To provide courteous and professional services and to maintain good working relationship with colleagues throughout the hotel in all other departments.
To report for duty punctually wearing smart attire according to the hotel’s dress codes and name badge at all time
To have complete understanding of hotel’s employee hand book and adhere to the regulation contained therein.
To maintain a high standard of personal appearance and hygiene at all times.
To have a complete understanding of hotel’s policy relating to fire, safety and health.
To carry out any other duties and responsibilities as assigned
To respond to changes in the departmental functions as directed by the statutory, regulations, industry, Banyan Tree Hotel and Resorts and Angsana Hotel and Resorts.
Years of related experience : 3 years
Education/qualifications : Diploma 3 Hotel Schooll or technical certificate
Excellent English skill, written, conversation and listening
Basic knowledge of F&B product, General product and eng items